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Understanding SharePoint Online Quotas
- SharePoint Online quotas are crucial for a smoothly functioning environment, preventing storage chaos and ensuring productivity.
- Quotas define storage limits for sites or users, akin to a budget, and are vital for efficient storage management.
- Admins have the power to set and adjust quotas, with Global and SharePoint Administrators possessing necessary permissions.
- Quotas range from a minimum of 1 GB to a maximum of 25,600 GB, working within the organization's total storage capacity.
- Understanding the relationship between quotas and overall storage capacity is crucial for effective management.
- Quotas impact users, site owners, and administrators, influencing file management, communication, and storage allocation.
- For users, quotas affect storage space, file management practices, and overall efficiency during work tasks.
- Site owners are responsible for managing storage within their sites, communicating limits and requesting quota increases when necessary.
- Administrators establish policies, monitor usage, plan for capacity, manage increase requests, and troubleshoot storage issues related to quotas.
- A well-defined quota strategy is essential for preventing storage crises, optimizing performance, and empowering users in a SharePoint Online environment.
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